Accessing Procurement Tools

Enhancing user experience and simplifying the global procurement process via a best in class purchasing system for goods and services.

Access Buy@IBM ->

Single entry point for suppliers to access all strategic IBM procurement applications. To access Supply Portal, first create your IBM ID.

Access Supply Portal ->

Strategic web-based application used by IBM and pre-defined core suppliers for the procurement of external resources to perform services.

ServicesProcurement@IBM is a web-based application which provides an electronic link between the IBM requester of services and pre-approved IBM Services supplier. ServicesProcurement@IBM sends an automatic email notification to supplier once the requirement for contracted resources is submitted in ServicesProcurement@IBM. Supplier accesses the ServicesProcurement@IBM website to review the request and submit their responses with qualified resources.

The supplier is allowed to attach resumes as part of their response. The IBM requester is notified via E-mail that a response has been received and that one or more resumes are ready for review. When the IBM requester has selected a qualified resource, ServicesProcurement@IBM will create the requisition and the requester can submit it for financial approval prior to the issuance of an IBM purchase order to the selected supplier.

Suppliers must not start any work until they receive an IBM purchase order from Procurement.

Access ServicesProcurement@IBM ->

Electronic exchange of business information between IBM and suppliers.

Electronic Data Interchange (EDI) is the electronic exchange of business information using a public standard format. It provides a common language for formatting business transactions which facilitates business-to-business integration by the flow of standardized electronic transactions between trading partners throughout the world.

EDI provides improved document processing, reduced cycle time, increased data accuracy, invoice tracing and control, reduction of cost, improved quality of information, direct funds deposit and a closed loop process. The EDI mission includes making payments to suppliers accurately and on time, maximizing EDI utilization to increase quality of input while reducing processing cost.

Access EDI -> (via the Supply Portal)
For help with Purchase/Purchase Order changes, contact EDI support at edi@us.ibm.com
For help with Invoicing, contact TRADEDI support at tradedi@us.ibm.com

Strategic web-based solution for purchase and invoice exchange.

Web Order and Invoice (WOI) is a Strategic Web-based solution to manage the presentation of purchase orders and to support the entry of invoices. WOI replaced the Forms Exchange (FOX) application, which was the tactical Lotus Notes-based Web solution that utilized a Value added Network (VAN), as an electronic communication alternative to Suppliers who exchange low business transaction volumes.

Access WOI -> (via the Supply Portal)

WOI User Guides:
WOI Tutorial for E-invoice users - English ->
WOI Tutorial for non-e-invoice users – English ->
WOI self-tutorial for general user - Taiwan 繁體中文版本 ->
WOI Invoice pilot supplier training - Brazil English ->
WOI Invoice pilot supplier training - Brazil Portuguese ->
WOI Lithuania user guide - WOI Mokymo medžiaga ->
WOI Latvia user guide - WOI mācību materiāli ->
WOI Estonia user guide - WOI õppematerjal ->
WOI Hebrew user guide - הכשרה חומר ->
WOI Greek user guide - WOI Ασκήσεις για Πράξη ->
WOI Slovenia user guide - Literatura za WOI Izobraževanje ->
WOI Polish training material - WOI Materiały Szkoleniowe ->
WOI Romanian training material - Material pentru WOI training ->
WOI Czech user guide - WOI tréninkový materiál ->
WOI Croatia user guide - WOI edukacijski materijal ->
WOI Bulgarian Training Material - WOI УЧЕБНИ МАТЕРИАЛИ ->
WOI Europe Training Material - Englis ->

WOI Agreements:
WOI Agreement English ->
Web Order Invoice sopimus ->
Web alapú megrendelési és számlázási szolgáltatáso–Részletes feltételek ->
Umowa dotycząca Fakturowania Zamówień przez WWW ->
Thỏa Thuận Hóa Đơn Gửi Qua Mạng ->
Factureringsovereenkomst voor weborders ->
Contrato de Facturación de Pedidos en la Web ->
Contrat relatif aux commandes-factures Web ->
Contratde Services d’Echange de Documents par Internet ->
Avtale for Web Order Invoice ->
Avtal om Web Order Invoice ->
Aftale om Web Order Invoice ->
Acordul Web Order Invoice ->
웹 주문 청구서 계약 ->
הסכם חשבונית הזמנה באינטרנט ->
Σύμβαση Τιμολόγησης Παραγγελιών μέσω του Διαδικτύο ->

WOI Enabling:
Search and Sort Function ->
Purchase Order ->
Invoice ->
Supplier Database Maintenance ->

WOI FAQ -> 

Reporting Application for IBM Suppliers to obtain Purchase Order History, Invoice, and Payment Information.

Web Reporting is an Internet tool for suppliers made available via the Procurement Portal. A user must have a valid IBM Registration (IR) user ID, to be enabled for Web Reporting and have been granted access by supplier number and report group (both managed by the Supplier's Guest Company Coordinator). The user will log in to the application via the IR validation (either through the Portal or directly in the WR application).

Authorized users can access one or more of the following supplier reports:

1. Purchase Order Status Report -this report provides the status and details for a particular purchase order.
2. Invoice Status Report -this report provides the status and details for a particular invoice.
3. Remittance Advice Report -this report provides the details of the invoices paid on a particular check or EFT payment.

The user will select a report to run, enter the required information and press the submit key. The data will either be presented on the screen or emailed directly to the user's email address (depends on query run time and/or file size). The user will be notified if the file is to be emailed.

A comprehensive Help function can be accessed by the supplier through the navigation menu. Detailed information regarding how to generate and interpret the reports is available to the supplier. In addition, contact information is provided and different options for language are offered.

All suppliers enabled for WOI (Web Order and Invoice) will automatically be set up for WR. In addition, select suppliers enabled for EDI (Electronic Data Interchange) and XML (eXtensible Markup Language) will also be set up for WR.

Access WR -> (via the Supply Portal)
Supplier Reports ->
Getting Started ->

The Global Catalog Facility (GCF) is a cloud marketplace that is agnostically accessible by any and all P2P systems.

The Global Catalog Facility (GCF) is a cloud marketplace that is agnostically accessible by any and all P2P systems. GCF can be compared to a large multi-supplier PunchOut / ShopOut site that is configured to be accessible via the targeted requisitioning tool similar to any PunchOut site.

Through GCF, IBM has established a strategic environment of cooperation with our supply base by having them manage and send their offerings directly to GCF while working together to optimize both content and data quality while implementing a myriad of advanced catalog features. By hosting and optimizing all sourced content within the GCF marketplace, IBM can optimize the content and provide that world-class e-commerce user experience that is now demanded of corporate procurement teams which has historically only been possible via e-commerce solutions on the sell-side.

GCF consists of more than 50 advanced catalog features and a myriad of automation solutions while hosting content from thousands of suppliers across tens of thousands of catalogs and other advanced automation solutions that support all industries and commodity categories managed by both IBM Global Procurement and the IBM Procurement Services [BPO] Sourcing Teams.

The Global Catalog Facility provides simplified content management via automated and cost-effective processes and solutions for both current and future suppliers while allowing them to utilize their existing product catalog delivery systems for transmitting their offerings to IBM.

Access GCF -> (via the Supply Portal)
GCF Overview ->
Accessibility guidelines for suppliers ->
Catalog Operations ->